Medical transcription offshore

Medical Transcription ExchangeThe comments generated by the article on MT Stars’ and offshore ownership got me thinking about the whole sticky wicket that constitutes the anti-offshore sentiment in the US medical transcription community.

Donna Littrell questioned the use of my time in addressing the issue. I’ve been in the discussion forums online for a long, long time – and questioning someone’s effective use of time in pursuing a line of discussion is intended to stop a conversation, similar to Godwin’s Law:

As an online discussion grows longer, the probability of a comparison involving Nazis or Hitler approaches.

Were I to posit Julie’s Law (well, Laws, since there has to be more than one), it would be that as soon as someone reaches the point where they cannot logically defend their position, they will call into question the use of time of (a) the original poster, (b) other participants in the conversation, and then declare THEY don’t have time for this nonsense, so they’re done discussing it.

So, I decided to address a topic that is surely dear to the heart of the founder of ATA and its members: anti-offshoring attitudes and policies in the medical transcription community.

Let me start by relating an incident that happened to me many years ago, when offshoring first became an issue. At that time, I was paying for a listing in a publication that listed medical trancription services. (I believe this publication is now defunct, but I have the 2003 and 2004 directories, which is like looking through a registration of gravestones.) I received a solicitation in the mail about listing my service, filled it out and sent a check. I was subsequently contacted by the editor, who told me they would be unable to list my business in the directory because they had a policy against listing companies that were involved with offshoring work and they believed I was sending work overseas. I asked the editor to point out to me where in their contract this policy was stated. She stuttered and stammered a bit before admitting the policy wasn’t written. She also couldn’t tell me when the policy had been put into place. Then, I asked her how they were verifying whether or not a company sent work overseas. Signed affadavits? Audit? Not to my surprise, there was no verification process. Obviously, with no verification process and no written policy, the policy was being unevenly applied. In fact, I had the prior year’s directory and I pointed out to her all the companies that were listed that were sending work overseas and/or doing training overseas. I asked her if she really wanted to go down this road, at which point she decided that maybe, in fact, they would allow my business to be listed in the directory.

The editor admitted that her reason for attempting to deny my listing was based on posts I’d made in medical transcription forums that she felt were supportive off offshoring. Aside from that, whether or not I was sending work overseas isn’t the point. Even if this editor had had a written policy, there was no way to verify the accuracy of any information. And, as I’m going to discuss, application of any policy is, by its very nature, difficult to impossible to uniformly apply.

How far is someone who is anti-offshore willing to go to stand by their principles and walk the walk? This is where things get sticky.

First of all, how does an individual or organization verify the uniquely nationalist work ethic and policies of a company or individual? Take their word on it? Ask for copies of contracts? Not having a process in place to verify the truthfulness or accuracy of claims is the same as having a contract with no early termination penalty; it’s a nice framework for working together, but pretty toothless. The organization formerly known as MTIA based its membership categories (and dues) on revenue, and members were required to submit financials. At least they’re asked to prove a positive – how do you prove a negative?

In spite of my belief that absent a method of independent verification, these policies are worthless, I’ll continue…

How far is an organization or individual willing to go to walk the walk and back up their beliefs and/or policies? Refuse to work for a company that sends work offshore? Boycott publications that accept advertising from companies that send work offshore? Boycott websites that are owned by offshore interests and/or have advertisers that are offshore or send work offshore? Refuse to accept advertising from companies that are involved with offshore transcription? Boycott vendors that sell their products and services to offshore companies or companies that send work offshore?

The possibilities seem endless, don’t they?

Over the years, anti-offshore sentiment has evolved to center around privacy and security issues. HIPAA and HITECH have strengthened this argument – and I believe it is a valid concern. Looking at significant HIPAA breaches over the past year reveals that out of over 260 incidents reported that affect 500 or more individuals, only 3 involved transcription services. For more information, you can read Brenda Hurley’s summary. Right now, I’m feeling like I ought to contact Gair Transcription and offer to do some consulting about their online presence – aside from their address (in the US), Google search results returned only information about this breach. But here’s my favorite part – they exposed PHI on the internet for over 2 years! <thud> I don’t even know if any of these companies are involved with overseas transcription, but since these breaches occurred on their servers, it’s really a moot point.

Quite frankly, I’m more concerned about hackers in Russia than I am about transcription contractors in India.

To drive the sticky wicket in even further, we might be able to make an issue over whether or not these companies utilized overseas website maintenance and programming. Whether or not there was a breach, any overseas contractor maintaining the website would have access to the same information a transcriptionist would have – probably more. Is that something medical transcriptionists object to, or are they leaving that issue for the US programmers? In fact, according to Dr. Ahmed, he worked on the website design and programming for MT Stars. Is anyone concerned that their personal information is being exposed to someone in Pakistan who might do God-knows-what with it, or are they all using fake and throwaway e-mail addresses, so they don’t care? 😉 Does anyone ever wonder if their company website is programmed overseas? Maybe ATA should add a membership restriction that includes using offshore programmers, since they’re concerned for the security and privacy of American’s data.

There are healthcare providers who don’t have a problem with the privacy and security issues of sending transcription overseas. There are medical transcription companies that feel the privacy and security measures they have in place meet the requirements, even for overseas employees and/or contractors. The fact that there has been no large breaches involving overseas contractors supports the confidence these companies have in their policies and procedures for dealing with offshore workers. Where I do feel problems may arise are in situations where a small MTSO or an independent MT may not have adequate measures in place when transmitting PHI to small MTSOs or independent contractors offshore. Ultimately, however, the US entity will be the one on the hook – and the US entity will have to decide whether or not the risks are worth the benefits.

When I look at the So What Can We Do? recommendations in the ATA’s open letter on offshoring, I see an effort that is well-intentioned, but rather naïve. In reality, what Americans (in fact, most people worldwide) are willing to give up in terms of privacy is changing at an incredible rate of speed. You could close your social network and e-mail and all other online accounts and log off the internet permanently – and there would still be a huge volume of information about you available on the internet. It might even all be contained on servers within the borders of the United States of America. The fact is, you can’t control what others do and how they conduct their business. Your information is being tracked in hundreds, if not thousands, of different ways. If we limit the conversation to only your medical information, your doctor, the hospital, the laboratory, the pharmacy and your healthcare insurance carrier are only the starting point. The largest reported HIPAA breach so far this year is being reported by HealthNet – a large insurance carrier.

When we bank online, watch the pharmacist verify our insurance information and medication record on the computer and watch the doctor send our records to the hospital with a push of the button, pay a credit card online, hand a discount card to the cashier at the grocery store – and a host of other electronic events that have become ubiquitous in our day-to-day lives – we are relying on the company we’re entrusting with our personal and financial information and that it has made every effort, even extraordinary efforts, to safeguard that information. Not just because they can be sued, but because their interests in safeguarding that information align with our own. Even though we are aware that there is a possibility that our information could be stolen, we have consciously or unconsciously weighed the risks and decided the benefits are greater than the risk.

Which brings me back to that sticky wicket. It’s pretty obvious to me that at some point we have to accept that in the medical transcription industry, we can’t possibly boycott everything that touches the offshore transcription industry. And we can’t prove a negative. At whatever point a person or organization comes to that realization, they have to either set limits they can live with – or start rationalizing and defending the inconsistency between their actions and their stated principles.

If one has the time to hunt down this type of information, just imagine what you could do if you focused on a positive issue for the transcription industry. Our industry is being battered from all sides. We need to support each other and keep moving forward. It’s too easy to sit back and whine and complain about every little thing, because you will always have people who will commisurate with you – misery loves company. That’s a reason I do not follow the transcription boards (this one included). I only found out about this issue because I received an email. There’s enough negativity in this world. Our energy would be better spent if we put our heads together and combined our efforts so the future of our industry, as changing as it is, will be something we can all live with. 

Transcriptionists and Transcription Companies also have the following obligations:

  • Must be a 100% U.S. company or individual
  • Must perform all transcription work in-house OR subcontract only to U.S. employees/individuals legally working within the U.S.
  • Must not subcontract any transcription work overseas
  • Must not subcontract any transcription work to companies that subcontract transcription work overseas














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14 thoughts on “Medical transcription offshore”

  1. Or … just accept that one is the dumbest rock in the drawer and quite pretending to be something else … cause it is pretty darn easy to see which rock is no too bright.


  2. As always, Julie, good article and lots to think about. I’ve often wondered if those who promote using only US-labor for medical transcription do the same in other areas, such as the clothes they buy, and all of those things you list above. It never ceases to amaze me that people continue to turn a blind eye to the things they really don’t want to see. Not sure why that should surprise me anymore in this industry, yet it always does.

  3. When I graduated from MT school I had 2 standards I was not willing to compromise on. The first was that I wouldn’t work for anything less than 7 cpl and the second was that I wouldn’t work for a company that off-shored. Yep, I felt pretty high and mighty sticking to my guns on that as I drove my Kia to my favorite store (IKEA) while listening to my iPod made anywhere but the US.

  4. @Kathy: In medical transcription, people have the “security and privacy” blanket to grasp onto, where they don’t in most other industries. If you strip the objection against offshoring of the quality, job loss and price competition issues and stick to the security and privacy issues, you can keep driving your Kia to IKEA without any guilt. 😉

    @Sarah: Thanks for the laugh!

  5. I remember a conversation (fleeting before it was deleted) on MTStars a few months ago, where an “Indian” fellow came in and wanted to seriously converse about why Americans were so afraid of India doing MT. He stressed what a poor economy they had and how this industry has done wonders for many of the citizens. I pointed out that I’m all for a global economy, but that I don’t really feel I owe those living in India ANYTHING. I don’t owe them my job and I surely don’t owe them a higher standard of living– especially when it comes at the expense of my own standard of living.

    RE MTStars, I don’t quite understand how Nuance, MedQuist and the others that are more offshore than on have “rights” there. Isn’t this selective bias?

    I don’t have stats to back up any of my own feelings regarding off-shoring our medical records but I do know that when I see a breach of privacy – it’s been by American people in American healthcare settings.

    I don’t like what’s happened to our salaries, but I don’t think that’s only because of off-shore labor. Having spent a long time as an MTSO, I know the “I want it faster, better, cheaper” coupled with the inability to find truly qualified MTs is what led to my decision to close my doors. Had I been able to find labor in another country, who could provide me with quality documents, I may have made a different decision.

    I see so much of the attitude against off-shoring as just another form of prejudice in most of the posts I read, and that’s a whole ‘nother blog 🙂

    1. Not prejudice, but facts.

      Off-shoring is about money and greed on the part of American businesses and foreign-owned American corporations who have no allegiance to this country that gives them shelter, sustenance, and the ability to form their own businesses in the first place. Shame on them and shame on us for rolling over and being grateful for the bone when we once worked for the steak.

      Furthermore, I resent foreign investors setting up corporations in this country and then conducting the actual business abroad with all manner of tax loopholes subsidized by the American tax payer, not to mention the grants they get to set those businesses up in the name of “economic development.”

      America is being sold down the tubes. You can defend outsourcing all you want, but when I see American technology, know-how, and tax-payer dollars leaving the country it makes me sick. Get a copy of the 2011 Appropriations bill and see where your tax money goes and who benefits financially.

  6. @Bambi – yeah, the “it’s good for us” argument doesn’t fly for me, either. It needs to be good for BOTH parties. I’m all about self interest. 😉

    I think offshore rates accelerated the decline, but it was already happening and would’ve happened absent it. I credit ambiguous lines with being the culprit, aided and abetted by the large transcription services. That was then; now, it’s technology requirements and costs that are killing the smaller companies.

  7. Julie, you’re right. It is the privacy and security that is often trotted out as rationale. Sarah’s post just made me laugh as well.

    I think it’s definitely technology now that is creating so much. And while I DO see that smaller services are having real challenges with the technology and the rates they are being asked to change (lower) all the time, if you look at the financials for the bigger services, their profit margins are increasing. Something’s sure out of whack there. I’m sure that’s a lot to do with moving more to offshore labor, it sure isn’t from increasing MT’s pay.

    I also agree with Bambi that “help us improve our economy” isn’t a reason to send work anywhere, and it sure doesn’t fly in today’s US economy.

  8. I can tell you exactly where Sheri Steadman is. She works for a smaller national in Texas doing QA full time. GIS outsources to India on a daily basis. As she does QA, she has to edit the work from Indian MTs before it is released to the client, as well as edit for onshore MTs.

    So much for her principles.

  9. As an MT in Guyana, I can safely say that we value patient record privacy as much as US MTs do. I find it quite frankly frustrating that so many US companies do not offshore; we’re not taking jobs, we are making it more competitive. We all live in a global marketplace promoted by the United States.

  10. Julie,

    The plot thickens. Remember Sheri Steadman, supposed past moderator of MT Stars? She/he/they is/are advertising for an MT on MT Jobs. No Address, no telephone.

    S and A Technologies, LLC
    Contact Information
    Sheri Steadman

    I don’t have a clue where is, but she/he/they should be listed with the Secretary of State from whichever state this LLC is supposed to be doing business in. A web search failed to turn up anything on this LLC.

    I cannot help but wonder that many of the job listings are from people gathering names for sale to outsourcers.

    Just my suspicions nature.

    1. Gmail is free e-mail provided by Google.

      I’d say you’re a tad suspicious. 🙂

      The company does actually show up in a search. It’s an Arizona corporation. It looks like Sheri’s giving another go at being an MTSO. Maybe her noncompete has expired (she sold her transcription service several years ago and I’d be surprised if there wasn’t a noncompete agreement in it).

  11. Thanks for finding the corp. Julie. I wonder why the job posting was so skimpy without a physical address or phone.

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